{"id":1491,"date":"2019-02-11T19:59:57","date_gmt":"2019-02-11T19:59:57","guid":{"rendered":"https:\/\/necpa.wpengine.com\/?page_id=1491"},"modified":"2024-10-29T17:20:36","modified_gmt":"2024-10-29T17:20:36","slug":"efs","status":"publish","type":"page","link":"https:\/\/necpa.net\/page\/efs\/","title":{"rendered":"Electronic Filing System"},"content":{"rendered":"<p><section class=\"kc-elm kc-css-683864 kc_row\"><div class=\"kc-row-container  kc-container\"><div class=\"kc-wrap-columns\"><div class=\"kc-elm kc-css-667319 kc_col-sm-12 kc_column kc_col-sm-12\"><div class=\"kc-col-container\"><div class=\"kc-elm kc-css-661745\" style=\"height: 36px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-571977 kc_text_block sf-text-shadow-title\"><\/p>\n<p style=\"text-align: center;\">Electronic Filing System<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-472811\" style=\"height: 10px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-862287 kc_text_block sf-text-shadow-title\"><\/p>\n<p>Does your program belong to a network of three or more providers\/locations\u00a0<br \/> that share master policies across multiple locations?<\/p>\n<p>\n<\/div><\/div><\/div><\/div><\/div><\/section><section class=\"kc-elm kc-css-152991 kc_row\"><div class=\"kc-row-container  kc-container\"><div class=\"kc-wrap-columns\"><div class=\"kc-elm kc-css-184887 kc_col-sm-12 kc_column kc_col-sm-12\"><div class=\"kc-col-container\"><div class=\"kc-elm kc-css-783183\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-719325 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">The NECPA Commission recognizes that many programs are moving toward more efficient methods of documentation storage. We are proud to offer an option to streamline the documentation process. An Electronic Filing System (EFS) enables your multi-site organization to easily store, share and update documents across your multiple locations and save time during your programs&#039; future verification visits.<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-628924 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-174681 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-257373 divider_line\">\n\t<div class=\"divider_inner divider_line1\">\n\t\t\t<\/div>\n<\/div>\n<div class=\"kc-elm kc-css-620023 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Review Participation Requirements<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-65063\" style=\"height: 20px; clear: both; width:100%;\"><\/div>\n<div class=\"kc-elm kc-css-438040\">\n\t<a class=\"kc_button\" href=\"https:\/\/necpa.net\/wp-content\/uploads\/PDF\/NECPA\/EFS\/electronic_filing_system_int.pdf\" target=\"_self\" title=\"\" onclick=\"\">\n\t\tEFS Requirements &amp; Steps <i class=\"fa-file-pdf\"><\/i>\t<\/a>\n<\/div>\n<div class=\"kc-elm kc-css-1707\" style=\"height: 20px; clear: both; width:100%;\"><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"kc-elm kc-css-563279 kc_row\"><div class=\"kc-row-container  kc-container\"><div class=\"kc-wrap-columns\"><div class=\"kc-elm kc-css-482824 kc_col-sm-12 kc_column kc_col-sm-12\"><div class=\"kc-col-container\"><div class=\"kc-elm kc-css-944983 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-131392 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-522804\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-287605 kc_shortcode kc_single_image\">\n\n        <img src=\"https:\/\/necpa.net\/wp-content\/uploads\/2019\/04\/EFS_mockup.jpg\" class=\"\" alt=\"\" \/>    <\/div>\n<div class=\"kc-elm kc-css-770160\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-223794 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Electronic Filing System Process<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-476822 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Follow these four steps to success for your NECPA approved system.<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-792083\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-470347 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-50072 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-495745 kc_col-sm-4 kc_column_inner kc_col-sm-4\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-906427 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Step 1: Opt-In and Review<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-441357\" style=\"height: 10px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-53182 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-96626 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-801860 kc_col-sm-10 kc_column_inner kc_col-sm-10\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-203649 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Notify the NECPA EFS Team of your organization&#039;s plans to participate in the updated process by reaching out via email, phone or online. Download and review the master policy chart to begin.<\/p>\n<p>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-703634 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><\/div><div class=\"kc-elm kc-css-960701\" style=\"height: 12px; clear: both; width:100%;\"><\/div><\/div><\/div><div class=\"kc-elm kc-css-969062 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-891703 kc_col-sm-4 kc_column_inner kc_col-sm-4\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-307152 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Step 2: Create Your System\u00a0<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-533079\" style=\"height: 10px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-906195 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-788502 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-6715 kc_col-sm-10 kc_column_inner kc_col-sm-10\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-792693 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Use an online documentation management platform such as Google Drive, Dropbox, or SharePoint, that works best for you to store and share your organization&#039;s master policies. Organize each item by SAI number.<\/p>\n<p>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-115143 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><\/div><div class=\"kc-elm kc-css-909072\" style=\"height: 14px; clear: both; width:100%;\"><\/div><\/div><\/div><div class=\"kc-elm kc-css-790415 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><\/div><div class=\"kc-elm kc-css-558985\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-384757 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-603703 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-685662 kc_col-sm-4 kc_column_inner kc_col-sm-4\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-786029\" style=\"height: 10px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-507781 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Step 3: Finalize Your EFS and Give NECPA Access<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-19062\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-632510 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-920245 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-752304 kc_col-sm-10 kc_column_inner kc_col-sm-10\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-557374 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">The EFS Team will review your filing system to ensure that each required file is present. A NECPA verifier will verify the documentation within the EFS system during the next visit for one of your programs.<\/p>\n<p>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-285732 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-833063 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-41271 kc_col-sm-4 kc_column_inner kc_col-sm-4\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-552641 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Step 4: Verification Approval<\/p>\n<p>\n<\/div><div class=\"kc-elm kc-css-764067 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-104303 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><div class=\"kc-elm kc-css-380277 kc_col-sm-10 kc_column_inner kc_col-sm-10\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-44984 kc_text_block\"><\/p>\n<p style=\"text-align: center;\">Once the visit is complete, the National Accreditation Council will review this center&#039;s Self Assessment Instrument to make a final determination for approval or to request updates to your EFS documentation. Once approved, the program will submit an EFS Participation Agreement with a list of their participating locations.<\/p>\n<p>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-336190 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-442257 kc_col-sm-1 kc_column_inner kc_col-sm-1\"><div class=\"kc_wrapper kc-col-inner-container\"><\/div><\/div><\/div><div class=\"kc-elm kc-css-990655\" style=\"height: 20px; clear: both; width:100%;\"><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"kc-elm kc-css-427194 kc_row\"><div class=\"kc-row-container  kc-container\"><div class=\"kc-wrap-columns\"><div class=\"kc-elm kc-css-941149 kc_col-sm-12 kc_column kc_col-sm-12\"><div class=\"kc-col-container\"><div class=\"kc-elm kc-css-148358\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-964026 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-713489 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-101952 kc_text_block\"><\/p>\n<p>Interested organizations or provider networks will need to to establish an Electronic Filing System (EFS) or make changes to an existing EFS based on the \u00a0<a href=\"https:\/\/necpa.net\/wp-content\/uploads\/PDF\/NECPA\/EFS\/2017_-_master_policy_documen.pdf\">2017 Master Policy Documentation Chart<\/a>, which\u00a0identifies Self Assessment Instrument items that represent organization-wide policies and procedures.<\/p>\n<p>Each center must have a physical \u201cCenter-Specific Documentation Box\u201d or binder available for their verification visit. This documentation must include center-specific items listed in the <a href=\"https:\/\/necpa.net\/wp-content\/uploads\/PDF\/NECPA\/EFS\/2017_-_Center-Specific_Docum.pdf\">2017 Center-Specific Documentation Chart<\/a>. Centers should utilize the documentation box labels provided in the Enrollment Packet when organizing center-specific files.<\/p>\n<p>Once the initial set-up of the EFS is complete, the organization must contact the NECPA EFS Coordinator at\u00a0efs@necpa.net\u00a0to submit the\u00a0<a href=\"https:\/\/necpa.net\/wp-content\/uploads\/PDF\/NECPA\/EFS\/necpa_multi-site_participati.pdf\">NECPA Multi-Site EFS Agreement<\/a>\u00a0and to provide NECPA with access to the filing system for initial review.<\/p>\n<p>\n<\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-86844 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-989522 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-834109 kc_text_block\"><\/p>\n<p>Please direct inquiries to\u00a0<u>efs@necpa.net<\/u>\u00a0or call <strong>855-706-3272<\/strong>.<\/p>\n<p>\n<\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-442100\" style=\"height: 49px; clear: both; width:100%;\"><\/div><\/div><\/div><\/div><\/div><\/section><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":4,"featured_media":0,"parent":2267,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-blank-4.php","meta":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Electronic Filing System - NECPA<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/necpa.net\/page\/efs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Electronic Filing System - NECPA\" \/>\n<meta property=\"og:description\" content=\"Electronic Filing System Does your program belong to a network of three or more providers\/locations\u00a0 that share master policies across multiple locations? 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